Present:
Commodore Susan Jacquelin Harper, Vice Commodore Dan Doyle, Rear Commodore John Myrdal, Secretary Ann Russell, Staff Commodore Frederic Berg, Committee Chairs: Joe Cochran, Cy Gillette, Patrick Kudlich, Ken Morrison, Tom Pochereva
I. Called to order at 12:05 p.m.
II. Approval of Minutes
It was moved, seconded and unanimously agreed to approve the minutes of the May 29, 2002 meeting of the Executive Committee as distributed.
III. Treasurer’s Report
No report
IV. Commodore’s Report
Commodore Harper congratulated Joe Cochran on the article recently published in the Islander. She also thanked Ken Morrison and Greg Stephanoff for their development of the HYRA website at www.ussailing.net/HYRA. Both of these efforts greatly enhance communication between sailors and facilitate HYRA operations.
V. U.S. SAILING Representative’s Report
Joe Cochran reported that the U.S. SAILING AGM meeting would be held soon. If any issues need to be raised at this meeting, please contact him directly.
Representative Cochran commented that Hawaii is in a very unique position with US SAILING Area H-W because qualifiers in Hawaii can go directly to national US SAILING events. He recommended that HYRA do more to increase Hawaii’s participation or this special opportunity may be lost.
VI. Committee Reports
A. Under
the Commodore
1. Nominating
Commodore Harper reported that she and Dan Doyle were beginning discussions about the slate for 2003. Following tradition, the replacement for the current Treasurer would come from HYC and the incoming Treasurer would come from WYC. Recommendations would be appreciated. After some discussion, it was suggested that past club commodores be approached about running for a HYRA office.
2. Publicity
No report.
3. Government Relations
No report.
4. Race Management
Chair Ken Morrison reported that October 15 and 16, he and Susan Harper will attend the US SAILING Advanced Race management Seminar immediately prior to the Fall Meeting in Marina Del Rey, California.
B. Under
the Vice Commodore
1. Appeals
Chair Joe Cochran reported that no appeals are pending.
2. Racing Rules
Chair Cy Gillette reported that everything is stable.
3. Safety
Chair Patrick Kudlich noted that some mainland yacht clubs are writing PFD requirements into Sailing Instructions for night races. He suggested that HYRA begin discussions for including this requirement in its standard Sailing Instructions.
4. Offshore
Tom Pochereva reported that only one challenger for Lipton II submitted a letter on intent on schedule. KYC is in discussions with Mike Welsh about the possibility of extending the deadline so that other challengers might participate
5. One Design
Rear Commodore John Myrdal reported that this past month was very busy for class boat racers.
6. Multi-Hull
No Report
C. Under
the Rear Commodore
1. US SAILING Events - Youth
No report.
2. US SAILING Events – Senior
Chair Tom Pochereva reported that the State Keelboat Championship could be used as the Men’s qualifier for the Mallory Cup and for the Prince of Wales Cup. The Executive Committee strongly supported this.
General discussion ensured about development of funding support for Hawaii sailors to participate in US SAILING senior events. Cy Gillette noted that the Hawaii Sailing Foundation could provide support if donations are earmarked for senior events or for a particular event. The strengths and weaknesses of the following possible means of raising this support were discussed: 1) HYRA earmark a percent of its annual donation to the Hawaii Sailing Foundation for senior events; 2) Each participant in a HYRA scheduled event donate $1.00 toward supporting seniors; 3) Expand SeaFest; 4) Develop a special fund raising event; 5) Ask member clubs to solicit donations from their members. It was agreed to ask the Commodores’ Association and Blue Gavel to address this funding issue.
Several means of publicizing US SAILING senior events were also discussed: 1) Chair Pochereva again give his PowerPoint presentation on these events; 2) Website descriptions and linkages; and 3) Articles in YC bulletins. Dan Doyle moved, it was seconded and unanimously agreed that all adult sailing qualifiers in Hawaii, except for the Prince of Wales and Offshores, should be scheduled in conjunction with existing events listed on the HYRA Schedule. The Chair of US SAILING Events – Senior will be responsible for implementing this motion. In concert with this motion, the men’s Mallory Cup qualifier will be held in conjunction with the State Keelboat Championship.
3. Single Handed Championship
Rear Commodore Myrdal reported that this event is scheduled for this coming weekend at KYC.
4. State Keelboat Championship
Rear Commodore Myrdal reported that this event is scheduled for September 21 and 22 at KYC.
5. HYSA
No report.
6. Women’s Events
Tom Pochereva reported for Chair Wesley that Marcy Fleming’s crew won the Adam’s Cup qualifier for Area H-W. HWYRA will help the crew with entrance fee and insurance costs. A letter soliciting additional support was distributed.
D.
Under the Treasurer
1. Budget
No Report
2. Audit
No Report
3. Awards Banquet
Commodore Harper reported that she and Sherry Vann are developing plans for this event.
4. Trophies
No Report
E.
Secretary
Secretary Russell asked for feedback on using e-mail to distribute agendas and minutes to the Executive Committee rather than using surface mail. All supported this new procedure. It was noted that information about general membership meetings would need to be mailed because we have only a few e-mail addresses for delegates and member clubs.
Ken Morrison, Tom Pochereva, Ann Russell and any one else wishing to provide information will develop the first draft of the HYRA Schedule for 2003 this month. In early October, this draft will be distributed to the Executive Committee and member clubs for review and comment. It was noted that some folks are suggesting that the schedule be reviewed with a fresh eye rather than assume traditional timeframes.
VII. Old Business
None
VIII. New Business
IX. Adjournment at 1:20 p.m.
Respectfully submitted,
Ann Russell,
Secretary