HAWAII YACHT RACING ASSOCIATION CONSTITUTION AND
BY-LAWS
A. The name
of this Association shall be "Hawaii Yacht Racing Association".
A. The object
of the Association shall be to promote offshore yacht racing and class racing,
in measurement classes and one-design classes
and, in the promotion thereof, to
1. Promulgate and/or conduct each year a schedule of races for
championships among individuals and meritorious classes (meritorious because of
active competition therein, or because of the desirable type of yacht the
class produces).
2. Sanction
and/or conduct such races among Member-Clubs of the Association as will assume
responsibility for holding the races so assigned to them and will agree that
such races shall be open to any yacht qualifying in such a class whose owner is
a member of a yacht club affiliated with this yacht racing association, which
is a member of United States Yacht Racing Union; and that any such yacht which
races therein shall have the right to appeal from the rulings of the Race
Committee of such a Member-Club, to the Association.
3. Provide a
committee to examine and decide appeals from the rulings of a race committee of
any member club.
4. By a vote
of the Delegates, arrange additional races with non-member organizations.
A. The
membership of the Association shall consist of:
1. Sailing Organizations who are members
of USYRU and maintain a station or office in Hawaii which shall have been
elected Member-Clubs.
2. Individuals who shall have been
elected Individual Members. Individual Members shall have the privilege of
attending all General Meetings of the Association and of addressing such
meetings, but may not vote. They shall
receive the publications of the Association. All HYRA individual members shall be members of US SAILING.
3. Corporations
who are members of US SAILING and maintain an office in Hawaii, which shall
have been elected Corporate Members. Corporate Members shall have the privilege
of attending all General meetings of the Association and of addressing such
meetings, but may not vote. They shall receive the publications of the
Association.
B. A
candidate for any classification of Membership shall apply in writing to
the Secretary of the Association; but an application for yacht club or
corporate membership may not be acted upon unless notice of such candidacy
shall have been included in the notice of the meeting. The Secretary may elect any application to
individual membership; but no such application shall be rejected except by the
Executive Committee.
C. A
yacht club which is a candidate for membership shall file with its
application:
1. The
various categories of membership available and the number of current members in each category.
2. A list of
the active fleets in that yacht club.
A.
Each Member-Club in good standing shall be entitled to be represented
in meetings of the Association by Delegates to the number of one Delegate for
each fifty, or major fraction thereof, voting
members on its rolls; but a Member-Club shall not have more than twelve
(12) Delegates.
B. A
Delegate must be
1. An owner or
part owner of a yacht enrolled in the Member-Club's fleet, or
2.
Any other member of the Member-Club who is an active supporter of yacht
racing.
C. At
least fifteen (15) days before the Fall General Meeting of the Association each Member-Club by its
secretary shall certify to the Secretary of the Association a summary of
the number of members designated by
classes of membership.
D. Annually,
by January 10, each Member-Club shall submit its list of appointed Delegates
with addresses and telephone numbers to the Association Secretary.
A. The Officers of the Association
for the succeeding calendar year shall be determined annually by election at
the Fall General Meeting. Thereafter,
transfer of responsibility of any Officer to a duly elected successor may be
made during the current year only if the incumbent Commodore deems it to serve
the best interest of the Association.
To fill any vacancy which may occur in an elective office, the Executive
Committee may appoint any Delegate for the unexpired term.
A. The officers of the Association shall be:
Commodore, Vice- Commodore, Rear Commodore, Secretary and Treasurer. They shall
become Delegates-at-large upon election to office.
B. The Commodore shall preside at all meetings
and shall have all such powers and duties as usually appertain to such
office. The Vice-Commodore shall act in
his absence. The Vice-Commodore and
Rear Commodore shall have such powers and duties as usually appertain to those
offices and as are assigned by the Commodore.
C. The
Secretary shall keep full and complete record of the proceedings of all
meetings, send out all notices and perform such other duties as usually
appertain to such office. The Secretary
shall mail to each Delegate and to the secretary of each Member-Club within ten
days after each meeting of the Delegates or the Executive Committee a copy of
the minutes of said meetings.
D. The
Treasurer shall collect and receive all moneys , keep a correct account
thereof, and deposit same in the name of the Association in such bank as may be
approved by the Association, and shall disburse same in payment of properly
approved debts of the Association. At the Spring General Membership Meeting of
the Association, the Treasurer shall submit a full report, in writing, of the
financial condition of the Association which shall have been previously audited
and approved by the Auditing Committee. The Executive Committee shall appoint
the auditor. The financial year shall
begin the first day in January.
E. The Executive Committee shall consist of
the Commodore, Vice-Commodore, Rear Commodore, the Secretary, the Treasurer and
as Delegates-at-large, the two immediate Past Commodores of the Association,
with power to take any necessary action on behalf of the Association in the
furtherance of its purposes during intervals between meetings of the
Association, to set dues and to include the appropriation of Association funds
for such purposes at its discretion, provided that all actions of such
Executive Committee be agenda for full report and discussion at the next
special or regular meeting of the Association following such action by the
Executive Committee, and provided further that the affirmative vote of any
three members of the Executive Committee shall be sufficient to cause actions
to be taken.
1. Any
Member-Club may object to any non-routine appropriation of funds by a written
protest to the Secretary of the Association, and if so protested within ten
days, such appropriation shall not remain authorized unless approved by a vote
of the majority of the HYRA delegates.
A. The
Executive Committee shall appoint an Executive Secretary.
B. The
Executive Secretary shall act as general assistant to the officers of the
Association and shall preserve all documents, reports and communications
connected with the business of the
Association; shall handle communications with US SAILING including
processing of appeals; shall compile the records for championships and shall
be available to assist the responsible committee in the publication of race
schedules, notices of race, sailing instructions, etc., and for all sponsored
events shall supervise the printing, proof reading, addressing and delivery
thereof.
A. As soon as feasible, the Commodore shall
appoint the Nominating Committee and any other standing or temporary committee that
may be required to properly conduct the business of the Association. He shall endeavor to avoid the appointment
of more than one Delegate from a Club to any one Committee.
B. As soon as feasible, the Vice Commodore
shall appoint the (1) Racing Rules Committee, (2) Committee on Appeals, (3)
Program Committee, (4) Safety Committee, (5) Offshore Committee, (6) One Design
Committee and (7) Multi-Hull Committee.
C. As soon
as feasible, the Rear Commodore shall appoint the (1) US SAILING Events
Committee, (2) Single Handed Championship Committee, (3) State Keelboat
Championship Committee, (4) HYRA Junior Sailing Ass'n Committee and (5) the US
SAILING Training Coordinator Committee.
D. As soon
as feasible, the Treasurer shall appoint the (1) Budget Committee Chair,
(2)Audit Committee Chair, (3) Trophy Commiteee Chair and (4) Annual Awards
Banquet Committee Chair.
E. The
Executive Committee shall from time to time determine the makeup of the
various Standing or Temporary Committees.
A. The
Spring General Meeting shall be held in February at a time and place which
the Commodore shall designate, for the purpose of receiving reports of
committees and concluding action on the various matters which may have been
brought up for discussion prior to the meeting.
B. The
Fall General Meeting shall be held in November at a time and place which
the Commodore shall designate for the same above purposes and for election of
Officers.
C. The
Commodore shall call such other General or Executive Committee meetings
as he may deem advisable, at such time and place as he shall designate; and
upon written request of five Delegates, he shall call a meeting to be held
within thirty (30) days after the filing of such request.
D. Any
Delegate may attend any Executive Committee meeting, and the Commodore may
invite other persons to attend.
E. Every
Delegate must vote upon roll call, unless excused.
F. Substitute
Delegates for a particular meeting may be appointed by any Member-Club upon
written notice signed by an elected officer thereof if filed prior to convening
that meeting.
G. Eight Delegates directly representing at
least three Member- Clubs shall constitute a quorum. Substitute Delegates shall be counted for
that purpose, but officers and other Delegates-at-Large shall not.
H. Robert's
Rules of Order, Revised shall be the parliamentary authority for conducting
of all Association meetings.
A. Notices of
every meeting of the Association shall be sent to:
1. Each
Delegate and
2. To the
secretary of each Member-Club, such notices to be mailed not less than five (5)
days prior to such meeting.
B. Notices of
each general Meeting shall be sent to all other Members.
A. Dues are
payable in the amounts shown below whether billed or not:
1. Each
Member-Club shall pay to the Treasurer upon election, and on each first day
of January thereafter, dues as follows:
If entitled to one Delegate, fifty dollars; and for each additional
Delegate, twenty dollars.
2. Each
Individual Member shall pay the Treasurer a minimum of ten dollars per
annum; or pro rata thereof from date of election until the succeeding January
lst.
3. Each
Corporate Member shall pay the Treasurer a minimum of $100.00 per annum.
B. A Member
in arrears on March lst shall be suspended ipso facto. A Member in arrears on August lst shall,
ipso facto, forfeit membership.
A. These articles
of association may be amended by a two-thirds vote of the Delegates present at
a meeting, if a draft of the amendment shall
have been filed with the Secretary fifteen (15) days before the meeting
and same set forth in the notice of the meeting.
B. The
articles of association cannot be suspended under any circumstances.
Article XI - Suspension and Expulsion
A. Any
Member-Club or Individual Member may be suspended or expelled for cause by a
majority vote of all Delegates entitled to vote on Association questions; but
no such action shall be taken until after the Member shall have been furnished
with a written statement of the charges preferred against him and shall have
been given at least one (1) week's notice of the time when, and place where the
same will be considered by the Delegates; and every such Member shall have the
right to appear and be heard in answer to the charges before final action shall
be taken by the Delegates.