HYRA Executive Committee Minutes

 

October 22, 2003

 

 

Present:

Commodore Dan Doyle, Acting Vice Commodore Joe Cochran, Secretary Ann Russell, Executive Secretary Ken Morrison, Staff Commodore Susan Jacquelin Harper, Committee Chairs: Cy Gillette, Guy Fleming, Steve Thomas, Guest:  Scott Melander

 

I.          Called to order at 1205 p.m.

 

II.        Approval of Minutes

It was moved by Joe Cochran, seconded by Ann Russell and unanimously agreed to approve the minutes of the September 3, 2003 meeting of the Executive Committee with the correction of the date of the HYRA Awards Banquet to read November 22, 2003 in Section VI.D.3.

 

III.       Treasurer’s Report

            No report.

 

IV.       Commodore’s Report

Commodore Dan Doyle briefed the Executive Committee on the October meeting of USSAILING.  He reported that the Junior Championship Committee agreed to hold one position for District H East and a second position for District H West in the Smythe and Beamis championships.

 

It was agreed to change the date of the HYRA Fall General Membership meeting to November 19, 2003 in the mauka terrace area of WYC.

 

Joe Cochran moved, Susan Jacquelin Harper seconded, and it was unanimously agreed to accept the Commodore’s report as presented.

           

V.        U.S. SAILING Representative’s Report

See the Commodore’s Report

 

Ken Morrison reported that USSAILING is establishing an online sail number database.  Sailors will be able to apply for and obtain sail numbers online.  There will be a charge of about $100 for a new number and a $25 transfer fee  when a boat is sold.

Ken Morrison provided background on the decision of the St. Francis Yacht Club to use the IRC Rule, rather than Americap, during 2004 to address extreme tidal and wind conditions that skewed the Americap ratings this year.  Americap II will provide a single number handicap that may be used to when these highly unusual condition exist.

           

           

VI.       Committee Reports

 

            A.        Under the Commodore

                       

                        1.         Nominating

Commodore Doyle reported that he is talking with Tom Pochereva about the Treasurer’s position.  He plans to talk with John Myrdal about accepting the Commodore’s position.

 

                        2.         Publicity

                                    No report

 

                        3.         Government Relations

                                    No report

 

                        4.         Race Management

Joe Cochran reported that USSAILING mandates certified judges and race officers for championships and strongly recommends them for USSAILING ladder events.

 

            B.        Under the Vice Commodore

                       

                        1.         Appeals

                                    Chair Ken Morrison reported that no appeals are pending.

 

                        2.         Racing Rules

Chair Cy Gillette reported that there have been no rule changes.

 

Joe Cochran led a discussion on the need to educate youth about sportsmanship and the protest process.  There was general agreement that these subjects should be part of all Junior Sailing Programs.

 

Ken Morrison reported that USSAILING plans to distribute the 2005-2008 RRS by late 2004. 

 

                        3.         Safety

Dan Doyle reported that offshore crew retrieval systems and radar reflectors were high profile issues at the safety at sea sessions at the USSAILING meeting.

                        4.         Offshore

                                    No report

 

                        5.         One Design

Chair Thomas reported that a Hawaii sailor recently won the Melges 24 Worlds. 

 

He also reported that 6 teams participated in Lipton II and that KYC won the regatta.  He noted that, with the exception of sails, the participating boats were evenly matched.  To improve the equality of the Lipton II boats, he recommended that HYRA purchase 6 sets of sails that would be used only in this event.

 

            C.        Under the Rear Commodore

 

                        1.         US SAILING Events – Youth

Chair Fleming reported that, in the Creassy championship, Hawaii would be represented by Michael Scott in the full rig class and by Drew Ross in the radial rig class.  He also reported that Sacred Heart would represent Hawaii in the Great Oaks event in New Orleans.

 

Chair Fleming reported that the Junior Sailing Programs and the University of Hawaii Sailing Program are preparing a joint bid to host the 2006 Creassy single-handed championship.

 

                        2          US SAILING – Seniors

Commodore Doyle reported for that Chair Pochereva is preparing a bid to host the 2007 Mallory double-handed championship in Hawaii.

 

                        3.         Single Handed Championship

Guy Fleming reported that this event went well.  He will ask Treasurer Taylor for funds budgeted for this event’s trophies which will be presented at the HYRA Awards Banquet.

 

                        4.         State Keelboat Championship

                                    No report

 

                        5.         HYSA

Guy Fleming reported that the HYSA season was completed and that Seafest is scheduled for November 1st at KYC.  The annual Laser Clinic will be held during the first weekend of December.

 

                        6.         Women’s Events

                                    No report

 

            D.        Under the Treasurer

 

                        1.         Budget                                                    

                                    No report

 

                        2.         Audit

Commodore Doyle reported for Treasurer Taylor that Eileen Phillips is currently auditing HYRA’s 2002 books.

 

                        3.         Awards Banquet

Commodore Doyle noted that the HYRA Awards Banquet is scheduled for November 22nd at WYC.

 

                        4.         Trophies

                                    No report

 

            E.         Secretary

Secretary Russell reported that the preliminary draft of the 2004 HRYA Calendar was distributed to all club members with a request for feedback by November 3rd.  It will be finalized at the HYRA Fall General Membership meeting.

 

VII.     Old Business

Steve Thomas reported that plans continue to be developed for the “Waikiki Offshore Championship Regatta” scheduled for July 31 – August 6, 2004.  At least 7 Transpac 52s have expressed their intent to participate.  This event will use the Americap handicap system.  

 

VIII.    New Business

It was moved by Ann Russell, seconded by Joe Cochran and unanimously agreed to ask the General Membership at its Fall meeting to authorize the Commodore to explore the feasibility and practicability of establishing a 501.c.3 organization for HYRA.  This motion followed a general discussion about the need for improved inter-club participation in and financial support for conducting national and world championships in Hawaii.

 

IX.       Adjournment at 1400.

 

Respectfully submitted,

 

 

 

Ann Russell

Secretary