HYRA Executive Committee Minutes

 

September 3, 2003

 

 

Present:

Commodore Dan Doyle, Acting Vice Commodore Joe Cochran, Treasurer Doug Taylor, Secretary Ann Russell, Executive Secretary Ken Morrison, Staff Commodore Frederic Berg, Committee Chairs: Cy Gillette, Pat Kudlich, Tom Pochereva, Steve Thomas, Mike Welsh

 

I.          Called to order at 1205 p.m.

 

II.        Approval of Minutes

            It was moved by Doug Taylor, seconded by Mike Welsh and unanimously agreed         to approve the minutes of the May 21, 2002 meeting of the Executive Committee    as distributed.

 

III.       Treasurer’s Report

            Treasurer Taylor distributed a “Reconciliation Summary” dated August 6,          2003.  This report shows a balance of $3,962.91.  It was moved by Ann Russell,             seconded and unanimously agreed to accept the Treasurer’s report as presented.

 

IV.       Commodore’s Report

            Commodore Doyle reviewed handicapping and class-assignment issues that       emerged during the past two years.  After a general discussion, there was a             consensus “to move forward” without any specific action. 

 

            Vice Commodore John Myrdal is campaigning for a position on the USA Sailing            Team.  This effort precludes him from continuing as Vice Commodore.  Joe         Cochran has agreed to serve as Acting Vice-Commodore until the next HYRA election.

 

            Commodore Doyle commended Ken Morrison for completing the update of the            HYRA Handbook.  Copies of the disk were distributed to the Executive          Committee.  Copies will be emailed to members with broad band service.

 

            Staff Commodore Susan J. Harper asked that an announcement be made that    nominations are being accepted for Yachtswoman of the Year.

            Doug Taylor moved, it was seconded and unanimously agreed to accept the      Commodore’s report as presented.

 

 

V.        U.S. SAILING Representative’s Report

            Commodore Dan Doyle reported that five HYRA members will be attending the            October USSAILING meeting. 

 

            It was noted that Area H West goes directly to the Smythe and Beamis             championships, but must compete with Area H East for a position at the Sears    championship.  HYSA was encouraged to discuss this concern with the Junior   Championship Committee.

 

VI.       Committee Reports

 

            A.        Under the Commodore

                       

                        1.         Nominating

                                    Commodore Doyle noted that the Treasurer should come from                                      KYC.  He will talk with Tom Pochereva about the Treasurer’s                                           position.

 

                        2.         Publicity

                                    No report

 

                        3.         Government Relations

                                    No report

 

                        4.         Race Management

                                    No report

 

            B.        Under the Vice Commodore

                       

                        1.         Appeals

                                    Chair Ken Morrison reported that no appeals are pending.

 

                        2.         Racing Rules

Chair Cy Gillette reported that there is discussion about the                               enforcement of Rule 42 especially as it affects dinghy                             competitions.  Joe Cochran reported that the standards for applying

 this rule are currently being developed.  A judges’ seminar will be

 held as soon as these standards are developed.

 

                        3.         Safety

                                    Chair Kudlich noted that HYC responded well to the situations

created by the hurricane/tropical storm that approached the State last weekend.

 

                        4.         Offshore

Chair Welsh reported that five challengers have entered Lipton Cup II   held October 18 – 19 in Kaneohe Bay.  J-24s will be used in a round robin event with crews changing boats.  It was moved by Mike Welsh, seconded by Doug Taylor and unanimously agreed           that Joe Cochran will chair the Judges Panel for Lipton II.  Michael Roth and Skip Winterbottom will serve on this Panel with Steve Thomas as an alternate.

 

                                    Chair Welsh also reported that he has asked John Spadaro, Chair of                             the Americap fleet to work with KYC to develop a venue for the                                         Damon Platter trophy.

 

                        5.         One Design

                                    Chair Thomas noted that the Cal-20 fleet continues to grow.

 

                                    Chair Thomas led a discussion on the need for a handicap system                                              for dinghy racing.  It was agreed that he will work with Jon                                                   Stanley, KYC,  to identify a system for use in Hawaii.

 

            C.        Under the Rear Commodore

 

                        1.         US SAILING Events – Youth

                                    Dan Doyle reported that Hawaii was well represented in the                                          Smyth, Beamis and Sears championships.  Hawaii also took first                                        place in the 420 nationals and will compete in the 420 worlds in                                                 December.

 

                        2          US SAILING – Seniors

                                    Chair Pochereva reported that Hawaii would not have a                                                            representative in the Prince of Wales competition since John                                      Myrdal is in Houston.  He also reported that Hawaii women plan to                               participate in the Rolex but not the Adams because of the expense                                      and because the two competitions are scheduled close together.

 

                                    Tom Pochereva led a discussion on means of enhancing senior                                       participation in national competitions.  Commenters noted the need                          for more publicity on senior events and the need for assistance                                       with the expenses.   It was suggested that team and match races be                                               included in the 2004 schedule because this would raise sailors’                                      knowledge and awareness of these types of races.  It was agreed to                                          establish a Committee to develop specific recommendations on                                      how to enhance senior participation.  Jon Stanley will be asked to                                              chair this group.

 

                        3.         Single Handed Championship

                                    Dan Doyle reported that this championship will be held September                                            13 – 14.

 

                        4.         State Keelboat Championship

                                    Chair Frederic Berg reported that he plans to distribute this event’s                                Sailing Instructions this week.

 

                        5.         HYSA

                                    See the US SAILING Representative’s Report and the notes under                              US SAILING Events – Youth.

 

                        6.         Women’s Events

                                    No report

 

            D.        Under the Treasurer

 

                        1.         Budget                                                    

                                    No report

 

                        2.         Audit

                                    Treasurer Taylor will contact Eileen Phillips on the audit of                                             HYRA’s 2002 books.             

 

                        3.         Awards Banquet

                                    Treasurer Taylor reported that the HYRA Awards Banquet is                                       scheduled for November 22th at WYC.

 

                        4.         Trophies

                                    No report

 

            E.         Secretary

                        It was agreed to place the following nominees for HYRA membership on                                   the agenda for the 2003 Fall General Membership meeting:

 

                                    Eric Mais                                              Individual

                                    Na Hoa Holomoku Yacht Club Sailing Organization

 

Secretary Russell reported that she would begin the process for developing        the 2004 HYRA Calendar this month.  It was agreed that this Calendar

would be finalized in a special meeting after the Fall General Membership

meeting

 

VII.     Old Business

            None

VIII.    New Business

            Steve Thomas distributed copies of the flyer on the “Waikiki Offshore   Championship Regatta” scheduled for July 31 – August 6, 2004.

 

            Tom Pochereva commented that Joe Cochran’s email on judging sparked interest          in match and team racing in the J-24 fleet.  Joe Cochran noted that 2 seminars for   judges are planned for 2004.  One will be a standard seminar to recertify judges.           The other will focus on umpiring

 

IX.       Adjournment at 1400.

 

Respectfully submitted,

 

 

 

Ann Russell

Secretary